Privacy notice

Privacy notice

Privacy notice from Advapay OÜ

Date of commencement: 25th May 2018

This privacy notice explains in detail the types of personal data we may collect about you when you interact with us, how we store and handle that data and your rights associated with it.

When you use our website and/or our services, Advapay OÜ is the data controller of your personal data and adheres to the EU General Data Protection Regulation 2016/679 (hereafter referred to as “GDPR”) and the laws of the Estonian Republic.

Our Manager`s contacts are: info@advapay.eu

01

How we collect your personal information

You may give us your identity, contacts, business details and other personal information by corresponding with us via email, messenger services, phone or by completing our forms.

This includes personal data you provide when you

Meet our company representatives

Use our website

Communicate with us by email, phone or messenger apps

Complete our questionnaire or other forms or agreements

Use other electronic means to identify yourself

Are being introduced to us by your agent, tax adviser, attorney or other intermediary

Subscribe to our newsletter or services

Pay for our services

We may also collect profile information and insight from publicly available sources or third parties (such as risk management solutions organizations), when we are conducting background checks on you as a part of our due diligence obligations.

02

What personal information do we collect?

We may collect the following information about you

Identity data

Your title, first name, last name; your biographical data, such as date of birth, tax identification number, passport/ID numbers, your nationality, domicile, citizenship and your public key (for e-residents of Estonia).

Contact data

Contact information such as your residential and business addresses, phone numbers, email addresses, and your communication app accounts (such as Skype, Whatsapp etc.).

Business data

Your reasons for using our services, including business and development plans.

Due diligence data

Information required to understand whether you represent a risk of money laundering, terrorism financing or being a politically-exposed person.

Financial data

Bank account or payment account details (if you use payment service providers other than banks).

Technical data

Your internet protocol (IP) address

Information about from where you visited our website and which site you subsequently visiteds

Browser type and version

Time zone and location

Subscribe to our newsletter or services

Aperating system and platform of the device you used to visit our website

Marketing & Communications data

Information about whether you have opened our newsletter email, when and how many times.

Your preferences for receiving newsletter emails from us

03

How and why do we use your personal data?

To respond to your queries, prepare our service contracts, proposals, etc. and to enable our services, which require us knowing your personal information.

We may share some of this information in order to deliver our services to you. For example, we may share information with our legal advisors, accountants and risk management companies. For more about information sharing, please see below.

To manage our business and monitor our own performance, for example analysing our client database when developing new services.

To protect our business and your account from fraud and other illegal activities. For example we may ask you to verify your identity.

To offer you new products and services

04

Who do we share your personal information with?

To resIn certain cases your personal information may be disclosed to 3rd parties

We have a legal obligation to comply with anti-money laundering and terrorism finance laws

We are obliged to disclose personal information to competent authorities, law enforcement agencies as well as our regulators if necessary and in accordance with the laws of Estonia.

We may disclose your information to our auditors

We disclose certain information to 3rd parties who conduct background checks on you

As a part of our due diligence procedure

Our data storage service provider

Our advisors or partners, in case we need to obtain legal or accounting advice in relation to services we render to you, or outsource part of the service.

05

How can you subscribe or unsubscribe from direct marketing?

With your permission, from time to time we may send you regulatory updates, our proposals, reviews of new products, invitations to business events and other information, which we believe may be of interest to you.

There are several ways you can stop direct marketing communications from Advapay

Click the “unsubscribe” link in any direct marketing communication email you receive from us

Email us at info@advapay.eu, asking us to unsubscribe you.

Write to: Advapay, Tallinn, Estonia, 10141, 7B, Narva maantee.

Please note that you may continue to receive direct marketing communication from us for a short period of time after unsubscribing while our systems are being updated with your new preferences.

06

What are your rights over your personal information?

Under the GDPR you have the following rights

To request and obtain a copy of information we hold about you

To request that we erase data we hold about you

To ask us to cease to process your personal data

To request that we stop sending you our marketing materials and promotions

To request that we correct the data we hold on you

Where can you find out more information on the topic of data protection?

For more information about your rights, please visit the website of the Estonian Data Protection Inspectorate, http://www.aki.ee/en.

07

How to complain

If you are not happy with how we process your information, you can make a complaint via the website of the Estonian Data Protection Inspectorate – http://www.aki.ee/en

08

How to withdraw your consent

If you have previously given us your consent to process your personal information and would like to withdraw it, then please write to: e-mail: info@advapay.eu or Advapay OÜ, 7B, Narva manatee, Tallinn, Estonia, 10117

09

Data retention

In certain cases we will retain your personal information lawfully in accordance with the legislation of Estonia.

In certain cases we will retain your personal information lawfully in accordance with the legislation of Estonia.

We also store your personal details for 5 years from the termination of our contractual or other relations in case any claims arise out the services we have rendered you.

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